Agenda

To receive apologies for absence.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.

NOTES:

(i)              The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees,          John Ward, and Graham White.

(iii)        The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv)        Members are requested to make any declarations of interest, on the form attached, to be returned to customer.services@farnham.gov.uk by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 20^th March 2025 at Appendix A.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

To receive the Town Mayor’s announcements.

To consider any questions from councillors in accordance with Standing Order 9.

1) To receive the notes and any recommendations of the following Working Groups:

i) Community & Culture held 16th April 2025 at  Appendix B

ii) Strategy and Resources held on 23rd April 2025 at Appendix C

2) To receive a verbal update on any relevant matters from the Environment Working Group.

The following papers are to be read in conjunction with the minutes of the Strategy and Resources Working Group held on 23rd April 2025 and are for formal approval by the Council prior for submission to the External Auditor. These documents were previously circulated to all councillors ahead of the Strategy & Resources Working Group.

i) To receive a report on the 2024/24 Outturn Appendix D

ii) To receive the 2024/24 Income and Expenditure Outturn Appendix E

iii) To consider the final Internal Auditor’s Report for the Year Ended 31 March 2025 and accept the issues raised Appendix F

iv) To receive and agree the draft Report and Financial Statements for 2024/25 and earmarked reserves at 31st March 2025 Appendix G

v) To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return) at Appendix H

vi) To approve the variances between 2023/24 and 2024/24 Annual Returns Appendix I

vii) To approve the Annual Governance and Accountability Return for the Year Ended 31st March 2025 for signature and submission for External Audit at Appendix H

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 23rd March, and 7^th April at Appendices I & J.

To elect Working Groups, Panels and Task Groups in accordance with Standing Orders 15 at Appendix K.

To appoint representatives who will act as the liaison between Farnham Town Council and external bodies and report back to the Council on matters of interest at Appendix L.

To receive details of any actions taken under the scheme of delegation not already reported.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

To agree the date of the next meeting as 15th May 2025 which will be the Annual Meeting of Council with Mayor Making.

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing matters or contractual matters which may be commercially sensitive.

1)     HR Panel held on 29^th April

2)     Other Working Groups