Agenda

Council
Thursday 14th May, 2020 7.00 pm

The full agenda with individual reports can be viewed on this page below.

The full agenda with all reports can be downloaded from the Agenda reports pack.

Venue: Held remotely via Zoom

Contact: Email: Town.Clerk@farnham.gov.uk 

Items
No. Item

1.

New Regulations-Remote Attendance pdf icon PDF 261 KB

Members are asked to agree the attached guidance and protocol for the operation of remote meetings and note the following:                                        Appendix A

Due to the Covid-19 pandemic new regulations ‘The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020’, have come into force. These Regulations specifically part 2, regulation 5, enable the remote attendance of committee meetings and therefore overrule any applicable FTC Standing Orders until further notice or May 2021 when the Regulations lapse.

2.

Apologies

To receive apologies for absence.

3.

Minutes pdf icon PDF 223 KB

To sign as a correct record the minutes of the Farnham Town Council meeting held on Thursday 12th March 2020.                                                               Appendix B

4.

Disclosures of Interest

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.

 

NOTES:

 (i)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs Beaman, Blishen, Cockburn, Dickson, Edmonds, Gray, Hesse, Macleod, Martin, Merryweather, Mirylees, Neale, and Ward.

(ii)        The following councillor has made a general non-pecuniary interest declaration in relation to him being a councillor of Surrey County Council: Cllr Macleod.

(iii)        Members are requested to make declarations of interest, on the form attached, to be returned to customer.services@farnham.gov.uk by 5pm on the day before the meeting.

 

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

5.

Questions and Statements by the Public

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

 

At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

6.

Town Mayor's Announcements

To receive the Town Mayor’s announcements.

7.

Questions by Members

To consider any questions from councillors in accordance with Standing Order 9.

Part 1 - Items for Decisions

8.

Tourism & Events Working Group pdf icon PDF 176 KB

To receive the notes and any recommendations of the following Working Groups:

       I)          Tourism & Events held on Wednesday 25th March 2020              Appendix C

     II)          Strategy & Finance held on Tuesday 5th May 2020                       Appendix D                                       

Additional documents:

9.

Approval of Annual Accounts 2019-20 pdf icon PDF 445 KB

The following papers are to be read in conjunction with the minutes of the Strategy and Finance Working Group held on 5th May 2020 and are for formal approval by the Council prior for submission to the External Auditor. 

i)            To receive and agree the draft Financial Statements for 2019/20 and earmarked

reserves at 31st March 2020                                                            Appendix E

ii)          To receive the 2019/20 Income and Expenditure Outturn and associated documentsAppendix F

iii)         To consider the final Internal Auditor’s Report for the Year Ended 31 March 2020

and agree the Council’s response to any issues raised                      Appendix G

iv)          To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return)                                                                                                     Appendix H

v)           To approve the variances list between the 2018/19 and 2019/20 Annual Returns as required.        Appendix I

vi)          To approve the Annual Governance and Accountability Return for the Year Ended

          31 March 2020 for signature and submission for External Audit       Appendix J

 

Additional documents:

10.

Planning and Licensing Applications pdf icon PDF 154 KB

To receive the notes of the Planning and Licensing Group meetings held on:

16th March, 20th April and 4th May 2020.                                     Appendices K, L, M

Additional documents:

Part 2 - Items to Note

11.

Actions taken under the Scheme of Delegation

12.

Reports from Other Councils

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

13.

Reports from Outside Bodies

To receive from Members any verbal reports on Outside Bodies.

14.

Date of Next Meeting

To note the date of the next meeting of Full Council on Thursday 25th June 2020.

15.

Exclusion of the Press and Public

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion.

Part 3 - Confidential Items

16.

Any confidential matters (if required) arising from discussions of the Working Group notes.