Thursday 25th June, 2020 7.00 pm

The full agenda with individual reports can be viewed on this page below.

The full agenda with all reports can be downloaded from the Agenda reports pack.

Venue: Held remotely via Zoom

Contact: Email: 

No. Item



To receive apologies for absence.


Disclosures of Interest

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.



 (i)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs Beaman, Blishen, Cockburn, Dickson, Edmonds, Gray, Hesse, Macleod, Martin, Merryweather, Mirylees, Neale, and Ward.

(ii)        The following councillor has made a general non-pecuniary interest declaration in relation to him being a councillor of Surrey County Council: Cllr Macleod.

(iii)        Members are requested to make declarations of interest, on the form attached, to be returned to by 5pm on the day before the meeting.


Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.


Minutes pdf icon PDF 201 KB

To sign as a correct record the minutes of the Farnham Town Council meeting held on 14th May 2020.                                                                                              Appendix A


Questions and Statements by the Public

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.


At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.


Town Mayor's Announcements

To receive the Town Mayor’s announcements.


Questions by Members

To consider any questions from councillors in accordance with Standing Order 9.

Part 1 - Items for Decisions


Appointment of Councillors to Working and Task Group Member Vacancies

To consider appointments for vacancies in Working and Task Groups:

Cemeteries and Appeals Working Group

Community Enhancement Working Group

Wellbeing Task Group


Strategy & Finance Working Group pdf icon PDF 113 KB

To receive the notes and any recommendations of the following Working Groups:

i)          Tourism and Events held on 3rd June 2020                                               Appendix B

ii)         Community Enhancement held on 10th June 2020                                    Appendix C

iii)        Cemeteries and Appeals held on 11th June 2020                                      Appendix D

iv)        Strategy and Finance held on 16th June 2020                            Appendix E, Annex 1

Additional documents:


Planning and Licensing Applications pdf icon PDF 108 KB

To receive the notes of the Planning & Licensing Consultative Group meetings held on:

18th May, 1st June and 15th June 2020.                                         Appendices F, G, H

Additional documents:

Part 2 - Items to Note


Actions taken under the Scheme of Delegation

Council to note the following decision was made on 18th June 2020.

Noting the agreement with Surrey County Council to fund up to £30,000, and in order to manage the temporary infrastructure to assist the safety of pedestrians and support businesses as they reopen following the Covid-19 outbreak, Council, under delegated decision making processes agrees to:

1)    Purchase additional CCTV cameras at a cost of £13,986+vat; 

2)    Purchase an upgrade to the Milestone Software to enable traffic counting at a cost of £12,490+vat;

3)    Waive Standing Orders Contracts in order that the two elements of the works can be undertaken by the Council’s current CCTV supplier Shield Integrated Solutions;

4)    Commit a contribution of £5,000 (which may be payable from the Section 106 contributions for CCTV) from FTC.



Reports from Other Councils

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.



Reports from Outside Bodies

To receive from Members any verbal reports on Outside Bodies where they represent

Farnham Town Council.


Date of Next Meeting


Exclusion of the Press and Public

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion.

Item 3 - Confidential Items


Any confidential matters (if required) arising from discussions of the Working Group notes.