Agenda

To receive apologies for absence.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.

NOTES:

(i)              The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, Alan Earwaker, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, George Murray, John Ward and Graham White.

(iii)        The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv)        Members are requested to make any declarations of interest, on the form attached, to be returned to customer.services@farnham.gov.uk by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

The Town Clerk has advised he is a Trustee of the Farnham Building Preservation Trust and will leave the room whilst the item (under the Strategy & Resources Working Group) is discussed.

To sign as a correct record the minutes of the Farnham Town Council meeting held on December18th at Appendix A.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

To receive the Town Mayor’s announcements.

To consider any questions from councillors in accordance with Standing Order 9.

1        To receive the notes and any recommendations of the following Working Groups:

i)    Community & wellbeing held on 15^th January 2026    Appendix B

ii)   Culture & Business held on 15^th January 2026           Appendix C

iii)  Strategy and Resources held on 19^th January 2026     Appendix D

2        To receive any relevant verbal updates from other Working Groups

To consider the report from the Strategy & Resources Working Group at Appendix E and agree the 2026-27 precept.

To adopt the report at Appendix F from the Strategy & Resources Working Group on how the Council manages its risks and endorse the work undertaken by the Working Groups in reviewing those risks.

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 12^th and 26^th January at Appendices G and H.

To receive details of any actions taken under the scheme of delegation not already reported.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

To agree the date of the next meeting as 19^th March at 6pm.

To note the date of the Annual Town meeting of Electors is scheduled for Thursday 26^th March.

To note the Mayor has agreed that the April Council meeting (approval of end of year accounts) will move to Wednesday 29^th April

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing matters or contractual matters which may be commercially sensitive.

1       Appointment of Contractor and related matters following tendering to undertake the construction of the Gostrey Amenity Building at Exempt Appendix 1

2       HR update