Agenda and draft minutes

Farnham South Street Trust
Saturday 5th November, 2022 9.10 am

The full agenda with individual reports can be viewed on this page below.

The full agenda with all reports can be downloaded from the Agenda reports pack.

Venue: Council Chamber - Farnham Town Hall. View directions

Contact: Iain Lynch 

Items
No. Item

1.

Election of Trust officers

To elect the following positions:

·       Chairman (traditionally the Mayor)

·       Vice-Chairman (traditionally the Deputy Mayor)

 

 

Minutes:

Cllr Earwaker and Cllr Wicks were elected as Chair and Vice Chair respectively and Cllr Attfield was elected as Honorary Treasurer.

2.

Disclosure of interests

To receive from trustees, in respect of any items included on the agenda for this meeting, declarations of disclosable pecuniary or personal interests in accordance with the Council’s Code of Conduct. A copy of the form for completion is attached to submit in advance tocustomer.services@farnham.gov.uk.

 

Alternatively, members are requested to make declarations of interest on the relevant form to hand to an officer before the start of the meeting. Trustees are reminded that any member of the Trust declaring a disclosable pecuniary interest is required to withdraw from the meeting unless a dispensation has been granted.

 

 

Minutes:

Cllr Evans reported an interest as a Trustee of the Hale Community Centre.

Cllr Beaman declared an interest as a Trustee of Creative Response.

Cllr Ward declared an interest in Creative Response as it was his Mayoral charity.

3.

Minutes of the previous meeting pdf icon PDF 159 KB

To agree the minutes of the meeting held on Thursday 17th March 2022 at Appendix A.

 

Additional documents:

Minutes:

The Minutes of the meeting held on 17th March 2022 were agreed as correct record.

4.

Apologies

Minutes:

Apologies had been received from Cllrs Blishen, Dunsmore, Fraser, Martin and Neale.

 

It was noted that Cllr Edmonds had resigned as a Trustee effective the end of August.

5.

End of year Accounts pdf icon PDF 170 KB

To receive and approve the accounts at Appendix B for the 2021-22 financial year for Independent Examination by Milne Eldridge & Co.

 

Minutes:

The Town Clerk went through relevant elements of the accounts for the year ending 31st March 2022.

 

It was agreed nem con that they reflected a true position of the accounts for 2021-22 and should be submitted to the Independent Examiner for verification prior to sending to the Charity Commission.

6.

Allocations to beneficiaries

To consider any applications received, attached at Appendix C.

Minutes:

There were no applications to be considered.

 

It was noted that applications for grants for 2023-24 were now open and councillors were encouraged to raise awareness of the timetable.  Applications would be considered at the next meeting, provisionally scheduled for January 2023, but potentially in March 2023.

7.

Appointment of Independent Examiner

To agree the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2022/23.

8.

Trust Policies

Minutes:

In response to a point raised by Cllr Merryweather, seconded by Cllr Attfield, the Trustee re-confirmed that the South Street Trust followed the policies adopted by Farnham Town Council for the operation of its business including the Investment Policy.

 

It was noted that the Investment policy would be revisited in January 2023.

9.

Date of next meeting

The date of the next meeting will be confirmed in due course.

 

Minutes:

It was agreed the date of the next meeting would be confirmed in due course.