Agenda and draft minutes

Farnham South Street Trust - Thursday 25th May, 2023 7.30 pm

The full agenda with individual reports can be viewed on this page below.

The full agenda with all reports can be downloaded from the Agenda reports pack.

Venue: Council Chamber - Farnham Town Hall. View directions

No. Item

FSST 23 /1

Election of Trust officers

To elect the following positions:

·       Chairman (traditionally the Mayor)

·       Vice-Chairman (traditionally the Deputy Mayor)

·       Honorary Treasurer (noting the finance paperwork and procedures are undertaken by the Town Clerk and Bookkeeper.)




The Mayor and Deputy Mayor were elected as Chair and vice- chair of the Trust. Cllr George Hesse, nominated by Cllr Merryweather and seconded by Cllr Martin was elected unopposed as the Honorary Treasurer.  It was noted that the finance paperwork was undertaken by the Council’s bookkeeper and Town Clerk.

FSST 23 /2

Disclosure of interests

To receive from councillors acting as the Trustee, in respect of any items included on the agenda for this meeting, declarations of disclosable pecuniary or personal interests in accordance with the Council’s Code of Conduct. A copy of the form for completion is attached to submit in advance


Alternatively, members are requested to make declarations of interest on the relevant form to hand to an officer before the start of the meeting. Trustees are reminded that any member of the Trust declaring a disclosable pecuniary interest is required to withdraw from the meeting unless a dispensation has been granted.




Cllr Beaman declared that he was a Director of Creative Response.

FSST 23 /3



Apologies were received from Cllr Woodhouse.

FSST 23 /4

Minutes of the previous meeting pdf icon PDF 104 KB

To agree the minutes of the previous  meeting at Appendix A.



The Minutes of the previous meeting held on January 26th 2023 were agreed.

FSST 23 /5

Background to the Farnham South Street Trust pdf icon PDF 166 KB

To receive an overview of the Farnham South Street Trust (Farnham School of Science and Art) and the criteria for its grant awards at Appendix B.


The background and history to the Trust, attached at Appendix B, was welcomed. Council acts as the Trustee of the South Street Trust, formed in 1880 by philanthropists James and John Knight for the instruction of children and adults in drawing, painting, designing for architecture, manufacture and decoration and not other purpose.


When the later sale of the Farnham School of Science and Art  took place, the proceeds were invested and the income applied for ‘promoting the education in art and allied subjects of people residing or studying in Farnham. The governing document of 10th March 1980 was superseded by the Charity Commission Scheme of 19th June 1988.


In furthering the objectives of the Trust, the Trustee makes grants to schools and other organisations in the Farnham area to enable those organisations to organise educational workshops, projects and activities covering art and associated subjects.


The Trustee noted the published criteria for the award of grants and which subjects were not considered as eligible (including performing arts, drama, music and dance).

FSST 23 /6

End of year Accounts 2022-23 pdf icon PDF 339 KB

To receive and approve the accounts at Appendix C for the 2022-23 financial year following which the accounts will be Independently Examined by Milne Eldridge & Co.



The End of Year Accounts for 2022-23 were agreed for submission to the Independent Examiner, Milne Eldridge & Co.


Discussion took place on the Investment and Reserves policies and the Trustee noted that it was in line with and formed part of the Investment Policy approved by Farnham Town Council on an annual basis.


FSST 23 /7

Appointment of Independent Examiner

To note the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2023/24.


The Trustee noted the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2023/24.


FSST 23 /8

Date of next meeting

The date of the next meeting will be confirmed in due course.



The date of the next meeting would be scheduled in due course.