Agenda

To receive apologies for absence.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.

NOTES:

 (i)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs Beaman, Blishen, Cockburn, Dickson, Edmonds, Gray, Hesse, Macleod, Martin, Merryweather, Mirylees, Neale, and Ward.

(ii)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Surrey County Council: Cllr Macleod and Cllr Martin; and

(iii)        Members are requested to make declarations of interest, on the form attached, to be returned to customer.services@farnham.gov.uk by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 17^th March  (Appendix A).

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

To receive the Town Mayor’s announcements.

To consider any questions from councillors in accordance with Standing Order 9.

To receive the notes and any recommendations of the following Working Groups:

i)            Tourism and Events held on 13^th April 2022Appendix B

ii)           Strategy and Finance held on 19^th April 2022    Appendix C

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 21^st March and 4th and 25^th April at Appendices K, L and M.

To elect Working Groups, Task Groups and Panels in accordance with Standing Orders 15 at Appendix N

To elect representatives to external bodies from member preferences attached at Appendix O

To receive details of any actions taken under the scheme of delegation not already reported.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

To note that the next meeting will be the Annual Meeting of Council and Mayor Making on Thursday May 12^th 2022.

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion arising from the Working groups or Task Groups because they contain exempt staffing or contractual matters.

The following papers are to be read in conjunction with the minutes of the Strategy and Finance Working Group held on April 19^th 2022 and are for formal approval by the Council prior for submission to the External Auditor. 

i)             To receive a report on the 2021/22 OutturnAppendix D

ii)            To receive the Summary 2021/22 Income and Expenditure OutturnAppendix Ei, Eii

iii)           To receive and agree the draft Report and Financial Statements for 2021/22 and earmarked reserves at 31^st March 2022Appendix F

iv)           To consider the final Internal Auditor’s Report for the Year Ended 31 March 2022

and accept the issues raised                                                                     Appendix G

v)             To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return)                                                                    Appendix H

vi)           To approve the variances list between the 2020/21 and 2021/22 Annual Returns as required.                                                                    Appendix I

vii)          To approve the Annual Governance and Accountability Return for the Year Ended

31^st March 2022 for signature and submission for External Audit       Appendix J