Council - Thursday 28th April, 2022 7.00 pm

The full agenda with individual reports can be viewed on this page below.

The full agenda with all reports can be downloaded from the Agenda reports pack.

Venue: Council Chamber - Farnham Town Hall. View directions

Contact: Email: 

No. Item



To receive apologies for absence.


Disclosures of Interest

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.



 (i)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs Beaman, Blishen, Cockburn, Dickson, Edmonds, Gray, Hesse, Macleod, Martin, Merryweather, Mirylees, Neale, and Ward.

(ii)        The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Surrey County Council: Cllr Macleod and Cllr Martin; and

(iii)        Members are requested to make declarations of interest, on the form attached, to be returned to by 5pm on the day before the meeting.


Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.


Minutes pdf icon PDF 205 KB

To sign as a correct record the minutes of the Farnham Town Council meeting held on 17th March  (Appendix A).


Questions and Statements by the Public

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.


At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.


Town Mayor's Announcements

To receive the Town Mayor’s announcements.


Questions by Members

To consider any questions from councillors in accordance with Standing Order 9.

Part 1 - Items for Decisions


Working Group Notes pdf icon PDF 256 KB

To receive the notes and any recommendations of the following Working Groups:

i)            Tourism and Events held on 13th April 2022Appendix B

ii)           Strategy and Finance held on 19th April 2022    Appendix C

Additional documents:


Planning and Licensing Applications pdf icon PDF 571 KB

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 21st March and 4th and 25th April at Appendices K, L and M.

Additional documents:


Appointment of Working Groups, Task Groups and Panels for 2022-23 pdf icon PDF 167 KB

To elect Working Groups, Task Groups and Panels in accordance with Standing Orders 15 at Appendix N


Additional documents:


Appointment of representatives to external bodies pdf icon PDF 103 KB

To elect representatives to external bodies from member preferences attached at Appendix O


Part 2 - Items to Note


Actions taken under the Scheme of Delegation

To receive details of any actions taken under the scheme of delegation not already reported.


Reports from Other Councils

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.



Reports from Outside Bodies

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.



Date of Next Meeting

To note that the next meeting will be the Annual Meeting of Council and Mayor Making on Thursday May 12th 2022.


Exclusion of the Press and Public

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion arising from the Working groups or Task Groups because they contain exempt staffing or contractual matters.

Item 3 - Confidential Items


Any confidential matters (if required) arising from discussions of the Working Group notes.


Approval of End of Year Accounts 2021-22 pdf icon PDF 138 KB

The following papers are to be read in conjunction with the minutes of the Strategy and Finance Working Group held on April 19th 2022 and are for formal approval by the Council prior for submission to the External Auditor. 

i)             To receive a report on the 2021/22 OutturnAppendix D

ii)            To receive the Summary 2021/22 Income and Expenditure OutturnAppendix Ei, Eii

iii)           To receive and agree the draft Report and Financial Statements for 2021/22 and earmarked reserves at 31st March 2022Appendix F

iv)           To consider the final Internal Auditor’s Report for the Year Ended 31 March 2022

and accept the issues raised                                                                     Appendix G

v)             To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return)                                                                    Appendix H

vi)           To approve the variances list between the 2020/21 and 2021/22 Annual Returns as required.                                                                    Appendix I

vii)          To approve the Annual Governance and Accountability Return for the Year Ended

31st March 2022 for signature and submission for External Audit       Appendix J


Additional documents: