Venue: Council Chamber - Farnham Town Hall. View directions
Contact: Email: Town.Clerk@farnham.gov.uk
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Apologies To receive apologies for absence. |
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Disclosures of Interest To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council’s Code of Conduct.
NOTES: (i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White. (iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin; (iv) Members are requested to make any declarations of interest, on the form attached, to be returned to customer.services@farnham.gov.uk by 5pm on the day before the meeting.
Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained. |
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To sign as a correct record the minutes of the Farnham Town Council meeting held on 24th March 2024 at Appendix A. |
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Questions and Statements by the Public In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.
At the discretion of the Town Mayor, those members of the public, residing or working within the Council’s boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall. |
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Town Mayor's Announcements To receive the Town Mayor’s announcements. |
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Questions by Members To consider any questions from councillors in accordance with Standing Order 9. |
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Part 1 - Items for Decisions |
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Working Group Notes PDF 197 KB 1) To receive the notes and any recommendations of the following Working Groups: i) Community held 27th March 2024 Appendix B ii) Strategy and Resources held on 15th April 2024 Appendix C 2) To receive a verbal update on any relevant matters from the Environment Working Group. Additional documents: |
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Approval of End of Year Accounts 2023-24 PDF 231 KB The following papers are to be read in conjunction with the minutes of the Strategy and Finance Working Group held on 16th April 2024 and are for formal approval by the Council prior for submission to the External Auditor. These documents were previously circulated to all councillors ahead of the Strategy & Resources Working Group.
i) To receive a report on the 2023/24 Outturn Appendix D ii) To receive the 2023/24 Income and Expenditure Outturn Appendix E iii) To consider the final Internal Auditor’s Report for the Year Ended 31 March 2024 and accept the issues raised Appendix F iv) To receive and agree the draft Report and Financial Statements for 2023/24 and earmarked reserves at 31st March 2024 Appendix G v) To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return) Appendix H vi) To approve the variances between 2022/23 and 2023/24 Annual Returns Appendix I vii) To approve the Annual Governance and Accountability Return for the Year Ended 31st March 2024 for signature and submission for External Audit at Appendix H Additional documents:
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Planning and Licensing Applications PDF 247 KB To receive the minutes of the Planning & Licensing Consultative Group meetings held on 18th March and 8th and 22nd April at Appendices J, K and L. Additional documents: |
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Appointment of Working Groups 2024/25 PDF 259 KB To elect Working Groups, Task Groups and Panels in accordance with Standing Orders 15 at Appendix M.
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Appointment of Representatives to External Bodies 2024/25 PDF 184 KB To appoint representatives who will attend external bodies and report back to the Council on matters of interest. Report at Appendix N. |
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Part 2 - Items to Note |
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Actions taken under the Scheme of Delegation To receive details of any actions taken under the scheme of delegation not already reported. |
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Reports from Other Councils To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.
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Reports from Outside Bodies To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.
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Date of Next Meeting The next meeting is the Annual Meeting of Council and Mayor Making on Thursday May 9th at 6pm. |
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Exclusion of the Press and Public TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing matters or contractual matters which may be commercially sensitive. |
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Item 3 - Confidential Items |
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Any confidential matters (if required) arising from discussions of the Working Group notes. 1. Waverley Lane Statutory Challenge Update |